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Integrations

CalendarHero connects to the tools you already use. Integrations let your assistant schedule meetings, sync contacts, log meeting details, and more — all without switching between apps. You can add integrations from the Integration Directory.

Adding integrations​

Go to the Integration Directory, select a category or use the search bar, and click Add next to the integration you want. Most integrations take less than five minutes to set up.

Team plan admins can also add integrations on behalf of their entire organization from the Team Integration Directory.

Viewing installed integrations​

All your connected integrations are listed at Installed Integrations. From there you can view connection status, configure settings, and remove integrations you no longer need.

Removing an integration​

Go to Installed Integrations, click the … menu next to the integration, and select Remove.

Team admin: restricting integrations​

By default, team plan members can add any integration from their individual Integration Directory. Admins can restrict which integrations are available to members:

  1. Go to Team Admin Settings → Integrations tab
  2. Select Some and deselect the integrations you want to hide
  3. Click Save

Restricting an integration only hides it from the member's Integration Directory. It does not remove integrations members have already added.

Integration categories​

CalendarHero integrations are grouped by type:

  • Calendar — required for scheduling; your default calendar is where meetings are booked
  • Contacts — syncs contacts from CRMs, ATS, and other sources
  • Video — auto-generates unique video conference links for meetings
  • Room Booking — reserves a conference room when a meeting is scheduled
  • Chat Platforms — lets you interact with your assistant in Slack, Teams, and other platforms
  • Email Plugins — adds scheduling shortcuts inside Gmail and Outlook
  • CRM — syncs leads, logs meeting details, and surfaces deal info in briefings
  • ATS — syncs candidates and logs interview activity in your applicant tracking system
  • Search — enables Unified Search across files, emails, and third-party apps
  • Automation — connects CalendarHero to Zapier, Microsoft Flow, Pabbly, and custom workflows
  • Payments — collects payment when an invitee books a meeting

Sections​

  • Chat Platforms — Slack, Microsoft Teams, Google Hangouts Chat, Webex Messaging, Skype
  • Email Plugins — Gmail add-on and Microsoft Outlook plugin
  • Video Conferencing — connecting video providers and generating dynamic links
  • CRM — syncing contacts, logging meetings, and surfacing deal info
  • ATS — candidate sync, meeting logging, and Greenhouse automation
  • Automation & API — Zapier, Microsoft Flow, Pabbly, and the CalendarHero API
  • Unified Search — searching across connected files and apps

Frequently asked questions​

Can a team admin add integrations for all members at once?

Yes. Team plan admins can authorize integrations at the organization level from the Team Integration Directory. Once added, the integration is available to all applicable members. For integrations that require individual authorization (such as some CRM providers), each member will need to connect separately.

Can I track scheduling conversions with Google Analytics?

Yes. Pro and Team plan users can add a Google Analytics tracking ID to any meeting type to track invitee events — landing on the scheduling page, selecting a time, and confirming a booking. To set this up, open a meeting type, go to the Invitee Experience tab, and paste your GA Tracking ID (Universal Analytics or GA4) into the Google Analytics Tracking field. Goals can then be configured in Google Analytics to measure conversions.

What happens if a connected integration shows an error?

An error on your integration page usually means the connection needs to be re-authorized. Go to Installed Integrations, locate the integration with the error, and follow the prompts to reconnect. For HubSpot errors specifically, the issue is often related to user role permissions — contact your HubSpot admin if reconnecting doesn't resolve it.