Skip to main content

Manage a Team

Team Leaders on Premium and Enterprise plans can share and manage templates across their team.

Share a template with your team​

  1. Navigate to the template.
  2. Click Share with Team at the bottom of the page.
  3. Select the team and folder.
  4. Choose:
    • Share — moves the template from your Personal folder to the team folder. Team members can view, edit, and use it.
    • Duplicate & Share — keeps your personal copy and creates a shared copy for the team.

Alternatively, click More → Move Template, switch from Personal to Team, then select the team and folder. Note that moving removes the template from your Personal folder.

Create and share a template at the same time​

  1. Click New Template.
  2. In the Save in Folder section, click Edit → Team.
  3. Select the team and folder.
  4. Save. The template is shared immediately — no personal copy is created.

After sharing, team members must refresh Gmail to access the new template.

Reorder templates​

Navigate to any team folder and click Custom Sort. Drag and drop templates into your preferred order.